In advanced research, having the right tools can significantly impact your work. If you are looking to secure licenses for our AI research assistant for your entire team or institute, understanding how to approach your institution for funding is essential.

Institutions and their purchasing departments often favor centralized invoicing and need specific details to process payments efficiently. This guide will help you navigate the process of obtaining a team or institute license by outlining key points to present and whom to contact.

Inquire a team license

A team license for up to 18 researchers will allow you and your research group members to quickly access all features of scienceOS. Securing a team license is often a fast process:

1. Your institution likely has a purchasing office. As a research group leader, you may have interacted with them before. If you’re a group member, consult your leader for the contact details.
2. When reaching out to the purchasing office, provide them with the following information:
   • The number of licenses required
   • A link to the pricing information (www.scienceOS.ai/pricing)
   • Payment via invoice
   • Choice of quarterly, or annual invoicing
3. Ask the purchasing department to contact us at [email protected] to arrange your team license.

If you would like us to keep you informed about the progress of your team license, you can send an email directly to [email protected] in addition to your communication with your purchasing department.

Inquire an institute license

An institute license for more than 18 researchers will provide your staff with full access to all features of scienceOS. Please note that securing an institute license can take longer, as it may involve an assessment phase:

1. Again, your institution likely has a purchasing office and as a research group leader, you may have interacted with them before. If you’re a group member, consult your leader for the contact details.
2. When reaching out to the purchasing office, provide them with the following information:
   • The number of licenses required
   • A link to the pricing information (www.scienceOS.ai/pricing)
   • Payment via invoice
   • Choice of quarterly, or annual invoicing
   • The option to request an assessment phase
   • The option to request an introductory webinar
3. Ask the purchasing department to contact us at [email protected] to arrange your institute license.

When the purchasing department contacts us and decides on an assessment phase, we will support them with coordination by sharing our experience with other institutions.

We recommend that you send an email directly to [email protected] in addition to communicating with your purchasing department. This will help us keep you informed about the progress of your institution’s license and the optional assessment phase.

Following the steps outlined and coordinating with your purchasing department may help you obtain a team or institute license quickly. You may also forward this guide to your purchasing department for reference. For any inquiries or to stay updated on the progress of your team or institute license, please contact us directly at [email protected]. We look forward to supporting you and your colleagues’ research.